5 Best Outlook Backup Software for Windows Free Download: 2022 Update
Outlook Outlook is a Microsoft-developed information manager software that allows users to send and receive messages, manage contacts, calendar, note-taking, journal logging, and web browsing, making it a versatile tool for both personal and professional use.
Many people rely on Outlook for their main communication, and it contains valuable data beyond just emails, including contacts, attachments, and calendar events, making it crucial to ensure its safety.
To ensure your Outlook data is safe, it's recommended to back it up regularly to prevent data loss in case of a computer issue, such as a hard drive crash or system corruption.
In earlier versions of Outlook, a Personal Folders Backup Add-in allowed users to manually backup their Outlook data, but this feature was only compatible with the 32-bit version of Outlook 2010 and is no longer available in later versions.
To back up Outlook 2013, 2016, and 2019, you can use Outlook backup software, which eliminates the hassle of manual operation and automatically and regularly backs up your Outlook account.
Advantages of professional backup software:
- Support having complete control of your backups
- Antivirus protection & encrypted backup
- Available Cloud storage
- Full backup, differential backup and incremental backup
- Scheduling backup & automatic backup
- Easy data recovery
Outlook backup software offers advanced features to provide various backup options, eliminating the need for manual backups. It ensures the security of your backup data, providing a 100% protection guarantee. This article highlights the top 5 most commonly used Outlook backup software.
Top 5 best Outlook Backup Software in 2022
1. Qiling Backup
Compatibility: Windows 11/10/8/7
Qiling Backup Qiling Backup is a reliable software that allows users to backup emails, files, disks, and even the operating system with compressed files. It supports backup of Outlook 2010, 2013, 2016, and 2019, as well as Outlook Express, and enables users to create a partition backup or schedule a backup plan with ease. The software is user-friendly and can be used by anyone, even those with little knowledge of backup, to protect all data, including PST files, emails, calendars, contacts, and more.
PST files store all Outlook account data, including emails, contacts, calendars, and more, making them a comprehensive backup solution.
Main Features:
- Full backup, incremental backup and differential backup
- Scheduling backup
- Ready-to-use backup files
- Encrypted backup process
- 250 GB free Cloud storage
- Easy Recovery
- To ensure the security and accessibility of your data, it's recommended to back up your files to multiple locations, including a local folder on your computer, an external hard drive, a cloud storage service, and a Network-Attached Storage (NAS) device. This multi-layered approach helps protect your data from hardware failures, software corruption, and other potential risks, while also allowing you to access your files from anywhere.
Price: Start from $39.95/year
2. Mailstore Home
Compatibility: Windows 7 SP1 or later
MailStore HomeMailStore Server is a mail backup software that archives messages from local mail clients like Microsoft Outlook, Windows Mail, and Mozilla, and supports POP3, IMAP, and webmail services. It stores backups on the local hard drive, allowing for searching, reading, and recovering data, and also encrypts the database for protection.
Main Features:
- Easy to set up and use
- Compatible with multiple webmail services
- Encrypted protection
- Ready-to-read backups
- Search for messages by archive date
Price: Get a 30-day free trial, and then subscription starts at $229.
3. Handy Backup Standard
Compatibility: Windows 11/10/8.1/8/7/Vista
Handy Backup StandardHandyBackup Standard is a user-friendly backup software that allows users to back up various types of data, including files, folders, apps, photos, videos, music, documents, emails, and even websites, using any combination of storage media.
Main Features:
- Simple interface
- Backup everything on Windows PC
- Save backups to local and external hard drives, NAS, Cloud
- Scheduling backup plan
- Backup with timestamps
- Synchronizing and mirroring data
Price: Starts from $39
4. Safe PST Backup
Compatibility: Windows 10/8.1/8/7/Vista/XP
Safe PST BackupSafe PST Backup is a free utility that automatically backs up Outlook PST files, covering all versions of Outlook, from 2002 to 2019. It allows backing up PST files even if Outlook isn't running and can schedule backups to local and external hard drives, networks, or memory devices.
Main Features:
- Manual or automatic scheduled PST files backup mode
- Full backup and incremental backup
- Password-protect backup PTS file
- Compatible with the latest Windows and Outlook version
- Move, import or migrate PST/OST backup to Office 365
- Recover native PST backup files to any version of Outlook, regardless of the age or version of the backup file, using a reliable PST recovery software. This allows users to restore their important emails, contacts, and calendar events even if the original PST file is corrupted or deleted.
Price: Free to use
5. ABF Outlook Backup
Compatibility: Windows 7/8/8.1/10/Vista/XP
ABF Outlook BackupThe Abf Outlook Backup program provides a convenient way to backup and restore Outlook data, including emails, settings, contacts, and tasks, across various Outlook versions.
Main Features:
- To backup Outlook files, go to File > Options > Backup. Select the items you want to include, such as email messages, address book, settings, accounts, and signatures.
- Move MS Outlook files from one computer to another
- Backup, restore, and synchronize with ease
Price: Free trial for 30 days, charge from $49.95
Sum Up: Which Outlook Software Is Suitable for You
Qiling Backup stands out as the best Outlook backup software, offering various backup types and multiple backup destinations. It also provides encrypted backup and free Cloud storage, making it a reliable utility for protecting your Outlook account. At just $39.95 per year, it's a cost-effective solution for safeguarding your data.
FAQ about Outlook Backup Software
1. Can I back up my Outlook emails to an external drive?
You can back up Outlook emails to an external drive using backup software, by connecting the drive to your computer and selecting it as the backup destination, resulting in a stored backup on the external drive.
2. Do I need to back up my Outlook?
Backing up Outlook is essential as it contains crucial data like contacts, emails, calendars, notes, and tasks. Losing these files would be inconvenient, making regular backups with a reliable Outlook backup software a must to ensure their safety and availability.
3. How do I transfer Microsoft Outlook to a new computer?
To transfer Outlook to a new computer, convert Outlook to PST files, transfer the PST files to the new computer, create a new Outlook profile, and import the PST files.
4. How do I backup my entire Outlook?
Backing up your entire Outlook account is a straightforward process. With Outlook storing various contents such as emails, contacts, notes, and calendars, it's essential to back up all data as PST files to an external or internal hard drive, NAS, or Cloud. This allows you to easily restore them to a new storage place when needed, ensuring your important information is safely preserved.
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