3-Minute Guide on Backup vs. Sync - Qiling  

3-Minute Guide on Backup vs. Sync


the difference between backup and sync

Users often mix up Backup and Sync, two different operations to protect and manage your data.

In this blog, you will learn the difference between backup and sync, when to use backup and when to use sync, and what their benefits are. So without wasting your time, let's move into it!

Workable Solutions Step-by-step Troubleshooting
Use Backup

Select "Start" > select "Settings" > go to "Backup & Security" > choose "Backup"...Full steps

Use Qiling Backup Launch Qiling Backup > click "Create backup" > select "backup contents"...Full steps
Use Sync Select "Start" > select "Settings" > click on "Accounts" > select "Sync your Settings"..Full steps

What Is Backup

Backup is copying files and folders from one location or device to another.

It is the replication of files from your device, for example, a computer, to any other device such as a hard disk, USB, the cloud, flash drive, or another computer.

Complete Guide on How to Backup Computer (Windows & Mac)

By following this guide, you can know the backup types, what is a smart backup strategy, how to backup a computer, etc.

incremental backup

What Is Sync

Syncing is two locations or devices having identical files at the same time.

When files are synced, data is stored in an approved repository and accessed remotely from anywhere with permission.

Syncing plays a vital role in business management and handling.

It helps users easily share their ideas and information with multiple customers and companies.

You don't need any physical device to share your information with anyone outside the company or your location.

We have listed the most commonly used syncing and sharing services:

The Difference Between Backup and Sync

The key difference between backup and sync is Backup is a one-way process, while sync is a two-way copying process.

Backup is automatically or manually duplicating files from one source to another device, while Synchronization is to exist at two different locations at the same time.

In syncing, when you delete data from one location or address, it will be also deleted from another location. Whereas in a backup deleting a file from one location or address it won't be deleted from another.

When you sync, you can check, monitor, and edit sets of files directly, but when you open backup files, you must restore them.

When to Use Backup

The backup will keep your data safe if it is deleted, corrupted, and lost due to viruses, malware, and any cyber-attack. It is beneficial in accident deletion and hardware failures.

Regarding restoring your data, backup is the most preferred option. You can only recover and access your valuable asset over the internet for syncing and sharing services. No internet means no syncing for files and folders.

Additionally, it is more complicated when you have to recover gigabytes of data.

Syncing is time-consuming and an inconvenient recovery method for data recovery. You may face trouble with File and Data transmission due to poor internet connection and connectivity issues. Most of the time, data is lost due to viruses, malware, and other cyber-attacks.

However, restoring the deleted data for backup is easy, and it's a more secure option.

If you are using windows 10, you can backup your important files to any external location.

Backup Essential Data with File History in Windows 10

Step 1. Select "Start"and open the menu. Select "Settings".

backup your essential data with file history in windows 10 - step1

Step 2.  Go to "Update & Security", then "back up".

backup your essential data with file history in windows 10 - step2

Step 3. Go to "Add a drive" and choose an external source or network location for your backups.

backup your essential data with file history in windows 10 - step3

In case of missing files you have backed up, you can quickly restore them with File History in Windows 10:

Step 1. Go to the Taskbar and type convert files in the search bar.

Step 2. Select "Restore your files with File History".

Step 3. Find your files and their version.

Step 4. After finding its version, select "Restore" to save it in its original place or location.

If you want to save it at another location, click on Restore, select "Restore", and select the location where you want to keep it.

Besides all these features, you can find your backups created on older versions (Windows 7) to Windows 10:

Step 1. Go to the Taskbar and type Control panel.

find your backup - step1

Step 2. Select "Control Panel" and then "System and Security".

find your backup - step2

Step 3. Go to "Backup and Restore" (Windows 7).

find your backup - step3

What are backup options available in Windows 10?

There are two types of file backups:

Backup Data with Qiling Backup

If you find it difficult to backup and sync your data, Qiling Backup will make it easy!

Qiling Backup is a complete and comprehensive solution for all your data recovery and Synchronization needs.

Qiling provides:

Further, Backup services provide enough space to store data, but syncing is a cloud-based service having limitations for storage capacity.

OneDrive, Google Drive, and Dropbox are the most commonly used cloud-based services for backup and syncing of data.

See also:

Fix OneDrive ErrorFix Google Drive Problem

Each of them offers limited storage space for backup and syncing. You have to buy extra space for storage. But, No worries! Qiling Backup provides 250GB of free cloud storage to its users!

Steps of how to use Qiling Backup are listed below:

Step 1. For the first time you use Qiling Backup to back up files, click File backup on the home screen.

backup files step 1

Step 2. Follow the paths to locate the files, folders or directories you want to back up, select them all.

backup files step 2

Step 3. Now you need to select a backup location to save and retain the backup.

backup files step 3

Step 4. Qiling Backup allows users to save the backup files to every device that is handy for you, like a local hard drive, external USB drive, SD card, network drive, or a NAS drive, plus a cloud drive of the Qiling brand. We personally recommend users to choose the cloud drive prior to a physical drive to save important backups due to the greater accessibility, flexibility and safety.

backup files step 4

Step 5. If you're interested in an automatic and intelligent backup schedule for the next file backup task, go on with the "Options" setting. There you can encrypt a confidential file backup, compress the backup image size, or customize a backup scheme to tell the software in what time to start the next backup. 

Backup options

Customize an advanced and automatic backup task here:

Backup Scheme

Step 6. Click "Proceed" to start the file backup process. Your completed backup files are visible on the left area in a card style.

file backup step6

When to Use Sync

Syncing is helpful to keep your colleagues, partners, and other people in your organization up to date. It provides ease in managing your business.

Syncing makes the collaboration of work easy and effective. For example, if you work in a team and make changes to a file, your team will get those updated files within a few seconds.

When files are synced, older data in files is replaced with a new updated one, which can cause overwriting.

It helps manage your business with your team members anywhere in the world. It does not matter where you are; you can communicate and share ideas and information with many people without hassle.

Synchronization increases the probability of Ransomware because if your data is corrupted at one location, it will be corrupted at another site.

Windows 10 offers syncing of your valuable asset. To find Sync settings follow these steps:

Step 1. Select the "Start" button and then select "Settings".

find Sync settings - step1

Step 2. Click on "Accounts".

find Sync Settings - step2

Step 3. Select "Sync your settings" to start syncing your essential files.

find Sync Settings - step3

The Benefits of Using Both Backup and Sync

Backup and sync have a lot of benefits for users, but using both maximizes their productivity.

Backup services will ensure you have your original piece of information in case of any data loss, and syncing ensures you get the updates on time. Their combination can help you to better secure and manage your data.

Benefits of backup:

Benefits of Sync:

If you want to uplift your business by protecting it from data loss, mismanagement and cyber-attacks, go with backup and syncing.

If you looking for a cost-effective solution to all your backup needs?

Look no further than Qiling Backup, which provides backup of your valuable assets and instant recovery with high efficiency.

Visit Qiling Backup for more information!

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