Top 10 Best Email Backup Software in 2022 [New]
An email backup software allows you to safely store your emails and access them whenever needed, freeing up space in your main folder and keeping all your emails in one place, regardless of age.
The top 10 best email backup software in 2022 allows users to save their emails to local drives, external drives, network locations, the cloud, etc. This article outlines each software based on its primary features, price, supported emails, pros, and cons, providing a comprehensive overview of the best email backup solutions available.
Top 10 Best Email Backup Software in 2022
Email backup software provides a safe haven for your emails, protecting them from accidental deletions and malware attacks, while also freeing up space in your inbox. There are both free and paid options available, and some of the top email backup tools in 2022 include a range of choices.
- 1. Qiling Backup Free
- 2. SysTools Email Backup Wizard
- 3. KLS Mail Backup
- 4. MailStore Home
- 5. UpSafe Gmail Backup
- 6. Handy Backup
- 7. Gmvault Gmail Backup
- 8. Google Takeout
- 9. SaaS Data Protection
- 10. ZOOK Email Backup
We'll discuss the features of each tool shortly.
1. Qiling Backup Free
Qiling Backup Free offers automated email backup for Outlook, allowing users to save emails to local drives, external drives, network locations, NAS, or the Qiling cloud, with up to 250GB of free cloud storage.
Price: Free
Supported Email: Outlook
Pros
- Allows you to schedule daily, weekly, or monthly email backups
- Comprehensive file backups in just a few clicks
- Advanced backup features such as incremental and differential backups
- Offers a free cloud storage space of 250GB
- Easy recovery of backup data anytime you need it
Cons
- May fail to read external hard drives sometimes
The guiding steps are provided in the following:
Step 1. Launch Qiling Backup on your computer, and click System Backup on the home screen.
Step 3. Your Windows operating system information and all system related files and partitions will be automatically selected, so you don't need to do any manual selection at this step. Next, you'll need to choose a location to save the system image backup by clicking the illustrated area.
Step 4. The backup location can be another local drive on your computer, an external hard drive, network, cloud, or NAS. We recommend using an external physical drive or cloud to preserve system backup files.
Step 5. The Windows system backup process can be customized with options such as enabling an automatic backup schedule on a daily, weekly, monthly, or event basis, and making differential and incremental backups. This can be accessed through the Options button. Once customized, clicking Proceed will initiate the backup process. The completed backup task will then be displayed on the left side in a card style.
2. SysTools Email Backup Wizard
SysTools Email Backup Wizard is a user-friendly tool that ensures the safety of all your emails by efficiently backing up emails, tasks, calendar, contacts, and more. Once backed up, the tool allows you to filter and selectively restore only the emails you want, providing a high level of control and customization.
Price: $29
Supported Email: Hotmail, Gmail
Pros
- Provides an effortless way to backup emails
- The software allows users to store their backup data either on the cloud or locally, providing flexibility in terms of data storage and accessibility. This feature enables users to access their backup data from anywhere, at any time, as long as they have an internet connection, or to keep it on their local device for added security and control.
- Supports Gmail and Hotmail backup
- A backup solution can allow you to restore only the emails you need, rather than the entire backup data, by using a feature called "incremental backup" or "differential backup". This means that instead of backing up the entire database every time, the solution only saves the changes made since the last backup.
Cons
- The trial version of the software only allows users to backup up to 100 emails.
- It takes time to copy data to a new drive
3. KLS Mail Backup
KLS Mail Backup is a reliable email backup software that allows you to save emails, contacts, bookmarks, calendars, and more. It supports various email services, including Hotmail, Gmail, and Outlook, and features a user-friendly interface. The best part is that it's free to download and use.
Price: Free
Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Windows Mail
Pros
- This tool allows you to archive emails by saving them as zip files, making it easy to store and manage large volumes of emails in a compressed and organized format.
- Compatible with many email types
- This software allows users to save their data to external drives and cloud storage, providing a secure and accessible way to back up and store information.
Cons
- Only allows backup on a predefined email account
4. MailStore Home
MailStore Home is a free email backup software that allows you to save your emails to USB drives and hard drives, compatible with both macOS and Windows, and supporting all email types, with an added encryption feature to ensure the safety of your backup data.
Price: Free
Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eMClient, etc.
Pros
- Allows email backup on multiple accounts
- Supports internal and external email backup
- The email client has a search menu that enables you to quickly find emails by typing keywords, names, or subjects, making it easier to locate specific messages within a large inbox.
- It has an encrypted backup feature
Cons
- Difficult to get in touch with customer support
- It takes time to re-index archives
5. UpSafe Gmail Backup
UpSafe Gmail Backup is a free email backup software that allows users to back up and restore their emails on demand, with the option to schedule automatic backups or perform them manually, and supports Office 365 backup.
Price: Free
Supported Email: Gmail
Pros
- Maintains a complete record for all backups
- Allows you to make a cloud backup for your data
- Allows both manual and automatic backup scheduling
- Supports Office 365 backup
Cons
- The platform doesn't allow for bulk downloads of entire archives, requiring users to download files individually or in smaller groups.
- There's no individual message delete button
- The system doesn't continuously back up emails as soon as they're received, instead, it only takes a snapshot of the email at a specific interval, which may not capture changes or new messages in real-time.
6. Handy Backup
Handy Backup is a useful tool for email backups, using 128-bit encryption to protect data, and allowing backups to be saved to the cloud, local drives, FT servers, flash drives, or external drives. It also enables backups of files, folders, and hard drive partitions.
Price: Free
Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eMClient, etc.
Pros
- User-friendly interface
- Guarantees data safety using a 128-bit encryption feature
- It supports all email types
- This tool allows for customizable backup options, enabling users to choose from various mediums such as local storage, cloud storage, or external drives like flash drives, to store their backups.
Cons
- Many backup errors due to naming conventions
- Customer support takes time to give feedback
- It doesn't send alerts if a backup fails
7. Gmvault Gmail Backup
Gmvault Gmail Backup is a free email backup software that is primarily designed for Gmail users. It is highly customizable and user-friendly, making it easy to use. The software uses a reliable encryption technique to ensure the safety and security of your data.
Price: Free
Supported Email: Gmail
Pros
- Allows you to backup several Gmail accounts
- Runs via command-line interface
- Supports data encryption
- Allows you to conveniently access and relocate emails
Cons
- It doesn't provide a method to throttle bandwidth
8. Google Takeout
This backup tool allows you to save all your Google products, such as Google Photos, Drive, contacts, tasks, calendar, and Gmail, by visiting its official site and selecting what you want to back up, with the backup process starting immediately.
Price: Free
Supported Email: Gmail
Pros
- With this tool, you can easily backup all your data with just one click, saving you time and effort.
- Supports the backup of all Google products
- Convenient user interface
Cons
- It supports only Google products for backup
- Fails to resume download after internet interruption
- You can't download files owned by someone else
- You can't create multiple archives at the same time
9. SaaS Data Protection
SaaS Data Protection enables you to back up your Google Workspace data to a custom cloud storage, allowing for instant recovery of email backup data and enhanced safety through multiple global data centers.
Price: Comes with a free version
Supported Email: Gmail
Pros
- Allows data migration and local downloads
- Provides 100% recovery of email backups
- 24/7 customer support via email and phone
- Supports custom cloud storage
Cons
- Limited storage space for the trial version
10. ZOOK Email Backup
ZOOK Email Backup is a great email backup software that archives over 85 email types, allowing for cloud-to-cloud and hard drive backups, with the option to migrate backup data to different mailboxes for enhanced security and accessibility.
Price: $99
Supported Email: Cloud-based email services, such as Cloud Mail, Webmail, and cPanel, allow users to access their email accounts from anywhere. Other popular email services include Gmail, Outlook, and Hotmail, which offer a range of features and integrations. Desktop email clients like Thunderbird, Mailbird, and eMClient provide a more traditional email experience, but can also be used to manage cloud-based email accounts.
Pros
- Allows bulk email backup
- Allows you to backup emails using technical files
- Enables email server and cloud server backups
- Allows you to save emails as an IMAP account
- Allows email backup using advanced filters
Cons
- It takes much time to setup
- The user interface is not friendly
- Storage space gets duplicated quickly
How to Back Up Emails on Windows 11/10/8/7
Qiling Backup Free is a software tool that makes it easy to back up emails on Windows 11/10/8/7. It stands out from other options due to its unique backup features, including incremental and differential backup, which allow for efficient and targeted backups. Additionally, it offers a multi-path backup option, enabling users to save their emails to various locations such as local drives, external drives, network locations, and even Qiling's own cloud storage.
The software provides each user with a free 250GB cloud storage space, allowing them to save email backups, personal contacts, calendars, and files, among other things.
Other Features of Qiling Backup Free
- Password-protected backups
- Allows disk and partition cloning
- The software allows for the restoration of a system backup image to a computer with different hardware specifications, enabling users to migrate their system to a new machine with varying architecture, processor, or storage configurations.
- Simple backup management, i.e., delete, merge, compress
- This allows for the creation of a bootable backup and recovery system using a WinPE bootable disk, providing a safe and reliable way to restore the system in case of a failure or corruption.
To start saving your Outlook emails using Qiling Backup Free, download and install the free software version on your computer, then follow the simple steps to back up your emails.
Conclusion
Qiling Backup Free takes the top position among the top 10 email backup software, mainly supporting Outlook emails and allowing users to save their emails to multiple locations, including local drives, external drives, NAS, network, and cloud.
The tool offers a free service, providing access to advanced features that are difficult to find in other backup software. It allows for scheduling email backups on a daily, weekly, or monthly basis, as well as performing incremental and differential backups.
To start using Qiling Backup Free's email backup features, download and install the software on your computer. It's a straightforward process.
Email Backup Software FAQs
We've answered the following questions to help you know more about email backups.
1. How Do I Backup My Emails to the Cloud?
To back up your emails to the cloud, you can use an Outlook.com account, where you can create a dedicated mailbox folder and simply drag and drop email messages from your primary mailbox into it, effectively archiving them to the cloud.
2. What Is the Best Way to Save Emails?
The best way to save emails is by using email backup software, which guarantees their safety by storing them in multiple locations, such as external drives, network locations, and the cloud. Qiling Backup Free is a highly recommended software for this purpose.
3. How Do I Back Up My Gmail Emails?
To back up your Gmail data, start by exporting and downloading it, then create an archive on your computer. You can then choose to back up the data to the cloud, a network location, local drives, or external drives using an email backup software like Qiling Backup Free.
4. Why Do You Need to Backup Up Emails?
It's important to backup emails because of the following reasons:
- To keep them safe from malware or ransomware attacks
- To free up space on your main emails folder
- To provide a way of easily accessing old emails
- To save copies of your emails, you can forward them to yourself or use the "save as" feature in your email client, which allows you to save a copy of an email in a designated folder. This way, you can easily access and refer to them when you can't access your primary emails folder.
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