How to Backup/Save Favorites Mailbox in Outlook[Manual & Automatic Ways]
Where is Outlook Favorites Folder & How to Add Folders in Favorites
The Outlook Favorites folder allows users to quickly access frequently used emails by storing them in one place. Located at the top of the left navigation column, it is easily accessible and can be turned on by going to the View tab, tapping Folder Pane, and selecting Favorites.
To add a folder to Favorites, select the folder and drag it into the Favorites, or right-click the folder and choose "Show in Favorites".
Saving the Favorites mailbox in Outlook is crucial, as it plays a vital role in our work and makes it easier. It's essential to back up this folder in case of a system crash, accidental deletion, or any other unforeseen event that might cause data loss, ensuring our work is preserved and can be easily recovered.
To ensure the safety of your Outlook Favorites, there are two methods available. First, you can export your favorites as an Outlook data file (.
Manual & Automatic Ways to Back Up Favorites Mailbox in Outlook
You can back up and save your Outlook Favorites folder using two methods. Firstly, you can manually export your Favorites in PST format within Outlook. Alternatively, you can use professional Outlook backup software to automatically save your Favorites to an external hard drive, Cloud service, network location (NAS), or a security zone on a scheduled basis.
- Recommendation
- We recommend using the automatic way because it will save you a lot of time and save backup sources to more target locations.
Let's dive into the step-by-step guide. First, identify the problem, then gather relevant data and resources.
Method 1: Backup Outlook Favorites Manually
To export Outlook favorites to PST files using Outlook's Import/Export feature, follow these steps: Go to File > Open & Export > Import/Export. Select "Export to a file" and choose Outlook Data File (.pst) as the file type. Then, select the folder you want to export (e.
Step 1. Open Outlook and click File at the top-left corner of the interface.
Step 2. Select Open & Export from the drop-down menu.
Step 3. Click on Import/Export from the pop-up window that appears next.
Step 4. In the Import and Export Wizard, select "Export to a file" and then click Next.
Step 5. Select the Outlook Data File (.pst) as the save format from the next screen and click Next again.
Step 6. Select the Favorites folders from your mailbox account in Outlook 2019/2016/2013, click Next when done, and ensure the "Include subfolders" option is checked.
Step 7. To backup your PST file, select the location where you want to save the backed-up file, and then click Finish. You can also add a password to the PST file for extra security. This will ensure that your data is safely stored and can be easily restored if needed.
After completing all the steps, your Outlook Favorites will be successfully exported to a PST file, which you can save anywhere on your local computer or external storage device.
Method 2: Use A Qiling Backup to Backup Outlook Automatically
Regularly backing up data is crucial, and doing so automatically is even more efficient and disaster-proof. To ensure your data's safety, we recommend setting up an automatic backup schedule with professional software like Qiling Backup Home, which allows you to customize your backup plan to hourly, daily, weekly, monthly, or upon-event intervals to meet your specific needs.
This tool allows you to save Outlook Favorites to a safe location with simple clicks, such as an external hard drive, USB flash drive, NAS device, or Cloud storage service, providing flexible backup options including full, incremental and differential backup. It also enables you to compress backup, encrypt and split backup images to save disk space and protect your confidential data from being exposed.
Follow the steps below to back up Outlook Favorites automatically with Qiling Backup Home:
Step 1. Launch Qiling Backup on your computer, and click File Backup on the home screen.
Step 3. To make a backup of your Microsoft Outlook emails, contacts, or calendars, navigate to the database folder where your Outlook data is stored and select the mailbox addresses you want to back up.
Step 4. To save the Outlook backup, click on the illustrated area to choose a location.
Step 5. In one paragraph, the backup location can be another local drive, an external hard drive, network, cloud, or NAS, and it's recommended to use an external physical drive or cloud to preserve the backup files.
Step 6. The software allows users to customize settings for automatic backups, including daily, weekly, monthly, or upon an event, and also enables differential and incremental backups through the "Options" button. Upon clicking "Proceed", the backup process begins, and the completed task is displayed on the left side in a card style.
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Wrapping Up
Backing up and saving Outlook Favorites is a straightforward process. You can export them to PST files or use professional Outlook backup software to schedule automatic backups, ensuring your favorites are safely stored.
Using Qiling Backup Home can save you time and energy by automatically backing up your Outlook data according to your schedule, providing more saving options and better data protection.
If you're experiencing issues with backing up or saving Outlook favorites, you can reach out to our technical support team for assistance. They're available to provide further help and guidance.
FAQ on Save Favorites Mailbox in Outlook
1. How do I save a favorite email in Outlook?
If a specific Outlook email is crucial to you, you can add it to the Favorites folder for quick access or use a follow-up flag for a visual cue. Alternatively, you can use Outlook's Pin feature to keep the email at the top of your mailbox. However, these methods are limited to the Outlook application. To ensure these important emails are safely backed up, consider using Outlook backup software like Qiling Backup.
2. Where is the Favorites folder in Outlook?
The Outlook Favorites folder is a customizable section located in the left column of the main interface, typically appearing above the Inbox option when enabled.
3. How do I get my favorites to show in Outlook?
To turn on the Favorites folder in Outlook, open Outlook, click View, select Folder Panel, and choose Favorites, and the Favorites folder will be shown in the left column where you can add emails as needed.
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