[Easiest] How to Transfer/Move/Migrate Outlook to New Computer

You can move Outlook to a new computer using one of three methods available on Outlook 2007, 2010, 2013, 2016, and 2019. Whether you need to transfer your data, settings, or both, you can choose the approach that suits your requirements and follow the process to get Outlook up and running on your new computer.

If you have such needs, keep reading:

• Replace new PC/laptop - To transfer Outlook data from one computer to another, you can use the built-in Windows feature called "Windows Easy Transfer" or use a third-party tool like Microsoft's "Outlook Importer" or a cloud service like OneDrive. Alternatively, you can also use a USB drive to manually transfer the files.
• Buy a new Mac - Move data from one Mac to another.

How do I transfer Outlook to a new computer?

Outlook helps users store, organize, and manage emails, contacts, calendars, tasks, and notes, while also addressing the need for transferring installed software to new computers.

To transfer Outlook settings and folder properties from one computer to another, you can use the manual method to export PST files, but it only transfers mailbox content. For a more comprehensive transfer, including folder properties and Outlook settings, consider using a tool specifically designed for this purpose, such as the Outlook Mover. This tool can help you migrate your Outlook setup and configuration from one computer to another, ensuring a smoother transition.

Fix 1. How to Move Outlook to New Computer via Program Mover

Applies to: move Outlook .pst files together with Outlook appand settings to another computer.

All steps can be completed online, eliminating the need to restart the export and import process. Users can utilize Qiling Disk Master to migrate all Outlook data to a new PC in just a few clicks, making it a worthwhile try for transferring desired programs, software, and applications with account and settings to a new PC.

• Free Download
• Windows 11/10/8/7, 100% Secure

Qiling has updated its PC Transfer software with new features, allowing users to transfer Outlook applications and data, along with account settings, to a new computer without reinstalling. The software supports all versions of Outlook.

Step 1. Run Qiling Disk Master on your PC

Go to the "Backup and recovery" page and click on "File sync" to proceed.

Step 2. Select programs to move from C drive to another drive

1. Select the C drive and choose the programs you want to transfer, marking them as "Yes".

2. To change the destination of a file or folder, click the "Browse" icon and select a different drive or location on your computer. Once you've chosen the new destination, click "Proceed" to initiate the transfer.

Step 3. Finish the transferring

Wait patiently until the transferring process finishes and click "OK" to confirm.

When the process is complete, you can restart your PC if needed, preserving all changes. This allows you to run programs from another hard drive without reinstalling them.

Once the transferring process is complete, restart the new computer. Then you can launch Outlook on the new PC and click the Activation button in this program.

After setting up your new computer, you should check your Outlook emails, address, and contacts to ensure they have been transferred correctly. In the next steps, we will explore manual solutions to transfer Outlook to the new computer, starting with using the Import and Export Wizard, followed by a copy and paste method.

Fix 2. Migrate Outlook to New Computer via Import and Export Wizard

Applies to:Manually transfer Outlook .pst (database file) to the new PC.

Before transferring Outlook data, install Outlook on the new PC and prepare an empty USB drive. This will ensure a smooth transfer process. Note that once Outlook is disconnected, the Import and Export Wizard will not be available.

#1. Export Outlook files.

Step 1. Click theFile tab on the toolbar and click Options.

Step 2. Choose Advanced. Move to the Export part and click Export.

Step 3. In the Import and Export Wizard, select "Export to a file" and "Outlook Data Files (.pst)" and click Next to choose a folder.

Step 4. ClickBrowseto set save export location and file name. Click OK.

#2. Import Outlook files.

Step 1.To transfer your Outlook emails and data to a new PC, move the PST file to your flash drive. On the new PC, open Outlook, go to File > Options > Advanced > Import from another program or file > Outlook Data File (.pst), and select the PST file from the flash drive to import your data.

Step 2. If you already have the same items, choose "Do not import duplicates" and then click "Next" to select a folder before clicking "Finish".

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Fix 3. Transfer Outlook to New Computer by Copying and Pasting

Applies to: Manually copy Outlook to another computer.

Step 1. Locate the Outlook PST file on your PC.

1. Open Outlook and go to "Settings".

2. To access the contents of a PST file, click on the "File" tab in Microsoft Outlook, then select "Open" and choose "Outlook Data File (.pst)". Click "Data Files", select the .pst file which contains all your folder data, and click "Open File Location...

Step 2. The process involves inserting a USB drive into your PC, then selecting and copying the .pst file to the USB drive. This will allow you to transfer the file to a safe location.

After upgrading the operating system, safely remove the USB drive and connect it to the new computer.

Step 3. To transfer and import a PST file to Outlook on a new PC, start by ensuring that the PST file is compatible with the new Outlook version. If the PST file is from an older Outlook version, it may not be compatible.

1. Copy the Outlook PST file to the desktop of the new computer.

2. Open Outlook on the new computer, go to File, then click on Open & Export, then Import/Export.

3. Select "Import from another program or file" and then follow the prompts to import your PST file.

Browse to the location of the PST file and select the folder, then click "OK".

After importing the PST file, sign in to Outlook with your account and password on the new computer, and you should be able to access your data again.

Bonus Tips: Protect Outlook Data

You can transfer Outlook with data, account, and settings to a new computer using Qiling Disk Master or USB, with three secure methods available.

Here are some tips to protect Outlook data in one paragraph:

1. Protect Outlook PST Files with Password

• Launch Outlook, go to File > Account Settings.
• To change the password for your Outlook data file, go to "Data File" in Outlook, click on "Change Password" under the "Outlook Data File" section.
• To ensure the security of your Outlook data, set a new password and click "OK" to confirm the change.

2. Protect Outlook OST Mailbox

Disable Cached Exchange Mode

• To access your Exchange account settings, go to File > Account Settings and click on the Exchange account listed under the "Email" tab. Double-clicking on it will open the account settings.
• Uncheck the "Use Cached Exchange Mode" checkbox and click "Next".
• To confirm the operation, click "OK" in the Outlook message that appears, stating that the operation will not complete until you quit and restart Microsoft Outlook.

Uncheck "Always Prompt for Logon Credentials"

• To access the Account Settings window in Outlook, go to the File tab and click on "Account Settings" from the drop-down menu. Then, double-click on the OST file under the "Data File" section to open it.
• To secure Outlook data files, go to the "Security" tab in the Microsoft Exchange window, uncheck the box that says "Always prompt for logon credentials", and click "OK" to confirm.

3. Back Up Outlook Data

To ensure your Outlook data is safe, back it up regularly.

You can either choose to make a copy of PST files on your computer to another device or apply professional Outlook backup software like Qiling Backup for help.

For Mac Users: How Do I Transfer Outlook Files to A New Mac

To Migrate Outlook from One Mac to Another Mac:

Step 1. Export .olm File (email, calendar, contacts, tasks, and notes).

1. Select Export under the Tools tab.

2. To export your Outlook data to an archive file, go to the "Export to Archive File (.olm)" box, select the items you want to transfer, and click "Continue".

3. To save as a .olm file, go to the "Save as" box, select "Downloads" under Favorites, and click "Save".

To transfer files from one Mac to another, use an external hard drive to copy the files you want to transfer. Once the files are copied, plug the external hard drive into the other Mac and start importing the selected files.

Step 2. Import File on Outlook.

1. Navigate to the "Tools" tab and click "Import".

2. In the Import box, select "Outlook for Mac Data File (.olm)" to import data from an Outlook for Mac file.

3. Select "Outlook for Mac archive file (.olm) and click "Continue".

4. Select the .olm file and then click "Import".

5. Select the .olm file and click "Continue".

6.Once completes, click "Finish".

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